Privacy Policy

1. Introduction

The Ottawa Clinical Simulation Association ("OCSA", "we", "us", or "our") is committed to protecting the privacy and security of our users' personal information. This privacy policy describes how we collect, use, store, and protect your personal information when you use our website and services.

By using our website or participating in our events, you agree to the practices described in this privacy policy.

2. Information we collect

2.1 Personal information

We may collect the following personal information:

• Full name and contact information (email address, phone number)
• Academic information (school, grade level, area of interest)
• Event registration information
• Photos and videos taken during events (with consent)
• Correspondence and communications with our team

2.2 Technical information

We automatically collect certain technical information, including:

• IP address and general location information
• Browser type and operating system
• Pages visited and time spent
• Cookies and similar technologies

3. Use of information

We use your personal information to:

• Organize and manage our events and educational programs
• Communicate with you about our services and events
• Process your registrations and requests
• Improve our services and develop new programs
• Comply with legal and regulatory obligations
• Create promotional content (with your explicit consent)

4. Sharing information

We do not sell, rent, or share your personal information with third parties, except in the following circumstances:

• With your explicit consent
• With our institutional partners for event organization
• To comply with a legal obligation or court order
• To protect our rights, property, or safety
• With service providers that help us operate our website

5. Data security

We implement appropriate security measures to protect your personal information against unauthorized access, modification, disclosure, or destruction. These measures include:

• Encryption of sensitive data
• Restricted access to personal information
• Regular staff training on data protection
• Regular security monitoring and audits

6. Your rights

You have the following rights regarding your personal information:

• Right of access: Request a copy of the information we hold about you
• Right to rectification: Correct inaccurate or incomplete information
• Right to erasure: Request deletion of your personal information
• Right to portability: Receive your data in a structured format
• Right to object: Object to processing of your data for certain purposes
• Right to withdraw consent: Withdraw your consent at any time

7. Data retention

We retain your personal information only for as long as necessary for the purposes for which it was collected, or as required by applicable laws. In general, we retain:

• Event registration information for 3 years after the event
• Correspondence for 2 years after the last contact
• Technical data for a maximum of 1 year

8. Cookies and similar technologies

Our website uses cookies and similar technologies to improve your user experience. You can control cookie usage through your browser settings.

9. Changes to this policy

We reserve the right to modify this privacy policy at any time. Changes will be posted on this page with a revised update date. We encourage you to review this policy regularly.

10. Contact

If you have questions about this privacy policy or would like to exercise your rights, please contact us: